Welcome to our tutorial. It will guide you through the most common functions in Ypert-Timer.

1. Add new projects
2. The timebar
3. Hotkeys save time
4. The activity report
5. Add a task to the To-Do-List
6. The reporting module

1. Add a new project

Click on the icon in order to add a new project and the following window will open. Just fill in the form.

Client	Choose a client. You can use the button on the right too add a new client. You can also create projects withoug a client.
Main project	Name your project, e.g. Support
Subproject name	Name your sub project, e.g. Phone
Description	Here you can enter a short description of your project.
Project No.	Enter a project number for your reference
User	Select the user, in charge of this project. If you have multiple users working on one project you need to check the box: Team project
Start / End	If you want to be reminded of a finishing or starting date of your project, please enter it here
Team project	If you have multiple users working on one project, you need to check this box and then assign the project to the other users.
Not accountable	Some projects are not accountable and should not be included in the daily hours. For example: Smoking breaks
Project type	If you assign a certain project type to your project, you can filter your data later.
Subprojects Fast Entry	If you have multiple sub projects you want to enter in once, you can do it here.

Klick o.k. to save the project.

Now add some subprojects to your main project.
For example: Test of application. Just do it the same way you did the main project. Choose the project you have just created before as the main project.

Now you can see the main projects and the subprojects in your project manager. If a main project has no subprojects, you can book time on it, but if it has subprojects, you can't book any time on the main one, unless you especially mark it as "timeable"

You can change the look of the little icons in front of the projects (project types) in the configuration -> project types.

Klick on or hit the Hotkey to start the timer.


Overview of the project manager.

2. The timebar

Now the time on the timebar starts running as well. You always see the actual project on the timebar.

Depending on the configuration of the timebar, you see the shortcut buttons, finish job, pause, stop and back to last project as well as the name, duration, countdown, charges and running time of the project.



Right click on the time to switch through different sums. For example: Total daily sum, project sum...

If you don't want the timebar blocking other windows on your desktop, hold down the Ctrl key and run the mouse over the timebar. It will jump out of the way. You can also check the opion "Hide timebar automatically" in the configuration. It will automatically jump away as soon as you run the mouse over it.

3. Hotkeys save time

After you have added new projects, assign them to certain hotkeys. Right click on a project, choose "Hotkey" and assign a combination to your project. This way it is much easier to change from one project to another.

4. Keep the activity report up to date

To follow the development of your project, make sure you use the activity report. Double click on a project and choose "Activity report" in order to add an entry. You can also hit Win+F12 in order to add a new entry.

You can decide, if you want the application to ask you for an activity report entry as soon as you start timing another project or shutdown the Xpert-Timer. You can change the setting in the configuration. If you want to keep someone informed about the status of the project, you can send an email on project finish or change. You can also set this in the configuration.

Of course you can print the activity report.

5. New task in the To-Do-List

Click on the icon in the menu or open the To-Do-List with Win+NumpadEnter.

You will see an empty list. Right klick on it and choose "New entry".



Now you can add a new task:.



Enter a name and a time periode for the task. As soon as the date is active, the task will be shown on that date in the To-Do-List. If you do not enter a date, the task will be shown all time. In order to keep an overview of your tasks, you can assign them colors. If neccessary, you can also add priorities. The highest priority is "1".

Link all tasks to a project. As soon as you finish a task it will automatically be written into the activity report.

At last, enter a description of the task and hit o.k.

Now you see all tasks in your To-Do-List:



Right click on a task again to get the menu above. Here you can change the look of your To-Do-List or sort the projects in your favoured way. Of course you can print your To-Do-List if you want to.

6. The reporting module

Statistics are very important. In the reporting module you find following menu.




You can view the projects of the day, the week, the month or the year. Just click on the header.

You have multiple options to filter your data.

Click on "print", to print the statistic.

Thanks for taking the time and we hope you will enjoy our Xpert-Timer. Feel free to contact us at service@xpertdesign.de